MAN prepares for the future of work: Digital processes and automated workflows based on SAP HCM processes and forms are professionalizing controlling of permanent posts in the company's Truck & Bus division - paper-based forms and Excel lists belong to the past now.
Digitalization is an important point on the agenda of all MAN Truck & Bus AG divisions, also including Human Resources. The MAN Group's largest company employs around 36,000 people in its production facilities spread across seven countries. Due to the large number and distribution, it is a heavy task to plan and control the staffing of these positions. However, matters were complicated further for MTB's personnel controlling: Until the beginning of July 2016, the entire personnel requirement was organzied on paper-base and ran parallel to SAP ERP HCM Organizational Management (OM).
Whether creating new or shifting existing positions - for all these processes, the appropriate Word-based forms had to be filled out, printed and forwarded in paper form via in-house mail across all decision levels for review and approval. Accordingly, the processes took a long time. Moreover, within SAP OM planned posts could also be created at practically all locations. Therefore, it was difficult to keep track of planned and staffed positions.
Thomas Riedl, who is in charge for personnel controlling at the MTB and technical project manager, explains: "Data from four different systems and nine different data platforms had to be summarized via Excel evaluation, and reporting could only be created with great effort and time delay.“