SAP Concur

SAP Concur

>Our travel and expense management solutions at a glance.

Travel & Expense Management
with SAP Concur

WE ACCOMPANY YOU ON YOUR JOURNEY
INTO THE CLOUD

 

National or international business travel is part of everyday life for many companies. Planning, approving and invoicing these trips is the core competence of SAP Concur, the cloud-based solution for business travel management from SAP. The SAP Concur Travel & Expense solution portfolio also provides comprehensive expense management capabilities. This enables you to manage and integrate reimbursements of all types.

Work with us to optimize your travel management processes. As a certified and reliable consulting and implementation partner, we support you in the transformation and (global) implementation of SAP Concur. We're on your side during every single step: from conception and implementation to change management and ongoing support.

SAP CONCUR MODULES

Core Processes at a glance

EXPENSE AND TRAVEL PLANNING / ASSISTANCE
Concur Travel

In the future, your employees can easily plan and book travel via SAP Concur, while complying with travel policies and taking into account bonus programs, master agreements and budgets.

Concur Request

Your employees easily request upcoming expenses and/or travel in SAP Concur. This allows you to digitize and simplify the entire request and approval process. At the same time, you keep a clear overview of planned and actual expenses.

Concur Budget

The intelligent Budget tool gives you maximum transparency and control over your budgets within SAP Concur solutions. Budget is available on mobile devices or the desktop.

Concur TripLink

TripLink automatically captures every reservation and deposits the travel data into SAP Concur. As a result, you can not only report more accurately on current and future expenses within the company, but also fulfill your duty of care.

EXPENDITURE RECORDING AND MANAGEMENT
Concur Expense

The digitized and highly automated solution for easy and accurate expense and business travel claims. Concur Expense automatically calculates the meals allowances due (Travel Allowance Service).

ExpenseIt

Your employees can record your expenses quickly and easily: Photograph invoices and upload them in a legally compliant manner using the SAP Concur mobile app. There is automatic filling of expense forms through OCR recognition.

Concur Drive

Effortlessly captures and calculates miles traveled and mileage allowances within the SAP Concur mobile app. Unlike manual calculations, Concur Drive reimbursement always reflects the actual distance traveled.

Concur Expense Assistant

Once an expense is created in Concur, a monthly expense report is automatically generated. Your employees who decide to use Expense Assistant can choose whether Expense Assistant should automatically generate calendar-based or travel-based expense reports for you.

TESTING / AUDITING
Central Reconciliation

For a central account reconciliation from the company, paid invoices are automatically assigned to pre-approved trip items.

Receipt + Policy Audit:

As part of a Receipt Audit a global audit team ensures that the date, amount, and expense types on the invoice matches the entry in Concur Expense. Additional protection is provided by Receipt Audit through a security check that confirms the policy compliance of missing receipts. Within Policy Audit, compliance with your individual travel policy is verified.

REFUND OF EXPENSES
Expense Pay Global

Fast refunding of expenses to your employees and automatic accounting in your financial system is ensured, regardless of your ERP or accounting software. The automated end-to-end billing process simplifies the refund processes for employees and their credit card statements.

INTEGRATIONS & ANALYSIS
Integrations

As a cloud solution, SAP Concur integrates seamlessly with your existing infrastructure (regardless of your ERP or finance and accounting software). As a result, expenses are posted quickly and error-free, all systems remain consistent at all times, and there is end-to-end transparency of expenses across all channels.

Analysis

You analyze exactly where your travel budget is spent. You can use these results to negotiate discounts, save on taxes and plan your budget with certainty. Concur Intelligence provides detailed and customizable reports and dashboards to help you make better decisions, provide maximum visibility across the board, and provide insights into corporate spending habits.

Concur App Center

Concur App Center has preconfigured partner integrations with core SAP Concur products. Third-party providers such as credit card providers, travel portals, car rental companies, etc. can be easily and quickly linked directly to SAP Concur. They improve the travel experience, simplify billing and financial processes, and many other internal company operations. It allows you to design a holistic solution with your preferred apps and services.

Third Party Integrations of
e.g. Uber, Sixt, WeChat, …
Simple & Mobile

Simple &
Mobile

  • Book business trips and report travel expenses quickly, easily and from everywhere in one system.
  • Travel expenses and other expenses can be submitted, approved and processed by the administration in a paperless and correct manner from any device., einfach und von überall mobil Dienstreise buchen und Reisekosten abrechnen in einem System.
Efficient & Transparent

Efficient &
Transparent

  • Your employees are relieved of administrative and time-consuming manual activities
  • You always have an overview of your costs: comprehensive view of all expenses for optimal process design
Automated & Integrative

Automated &
Integrative

  • Data from the booking of business trips automatically enters the travel expense report
  • SAP Concur integrates seamlessly with your existing infrastructure as a cloud solution
  • Eliminates data entry errors and reduces booking and expense reporting failures

We accompany you during
Implementation

Your benefits with us as your partner

Our
Our Offer
Offer
  1. Global SAP Concur implementations for any company size
  2. Professional project and change management fom initial assessment through go-live
    Our experienced project managers will guide your project to sucess. In addition, we offer support in the areas of change management, HR digitization and HR process optimization. This will help you ensure proper use of the system.
  3. Target group oriented employee trainings
    We offer personal trainings or p78 Concur Tutorials as training packages for your user groups (employees, managers, administrators, approvers, representatives). This will help you ensure proper use of the system.
  4. Development of customized and specific apps & addons
  5. Long-term support for your SAP Concur System
    With our SAP Concur Suport, we assist you from roll-out and acceptance management to admin and user training. We are also happy to support you with updates, release changes, change requests and optimization during ongoing operations.
Your
Your Benefits
Benefits
  1. You will receive all-round service: as a certified implementation and consulting partner for SAP Concur solutions, we provide you with intensive support before and after the system implementation.
  2. Benefit from our project experiencefrom global roll-outs in over 30 countries.
  3. As a specialist for S4HANA and SAP SuccessFactors integrations, you can rely on us for a holistic IT strategy.
  4. We develop suitable and individual apps & add-ons for your travel expense management.
  5. We involve your employees from the beginning, actively shape the change in your company and train your employees in order to fully use SAP.
Florian Vogg, Team Leader SAP Fi Projects at RATIONAL AG
„With SAP Concur and the support of projekt0708, we were able to automate travel expense transactions while complying with tax regulations.”
Florian Vogg, Team Leader SAP Fi Projects at RATIONAL AG
Andreas Wanner, Global Project Lead HR Systems SAP Concur, Cloud Platform Management (CPM) at Evonik Industries AG
„Thanks to the flexibility SAP Concur has demonstrated in terms of implementation, we now have a unified system for travel and task management across our different locations. At the same time, the standardization of data processing simplifies a cross-country overview.”
Andreas Wanner, Global Project Lead HR Systems SAP Concur, Cloud Platform Management (CPM) at Evonik Industries AG

Our
implementation approach

Project approach

1
CLASSIC

You tell us your individual requirements - we implement it! The implemented solution is tailor-made for your company and will meet your needs.

1. Kick-Off Workshop
Requirements analysis

2. Preconfiguration (Prototyping)

3. Iterative Process
Adaption of the configuration design to the individual final solution

4. Testing and Go-Live Preparation
Import of employee master data
Standard interface to (SAP) FI

5. Go-Live
Introduction & User Training

6. Hypercare (after Go-Live)
After Go-Live Configuration: Demand-oriented support during the introduction phase.

2
Hands-On

We provide you with a preconfigured solution based on our best practices and many years of customer experience. Together we finalize your solution using a fit-gap analysis.

1. Kick-Off Workshop
Requirement analysis (Check)

2. Best-Practice Configuration (Prototyping)

3. Fit-Gap Analysis and joint finalization of the configuration design
Adaptation of the configuration design to the individual final solution

4. Testing and Go-Live Preparation
Import of employee master data
Standard interface to (SAP) FI

5. Go-Live
Introduction & User Training

6. Hypercare (after Go-Live)
After Go-Live Configuration: Demand-oriented support during the introduction phase.

3
One-Fits-All

This pragmatic approach is intended for global or cross-country SAP Concur roll-outs. In comparison to the usual procedure, the work is not oriented to a single country. Instead a requirements profile is defined that can be transferred to all locations and used in all countries in the long term from the very beginning. The process is specified once and the respective countries adapt their internal processes accordingly, if necessary.

1. Development of a global template (requirement profile)

2. Best-Practice Configuration (Prototyping)

3. Minimal fit-gap analysis for individual countries and finalization of the configuration design
Länder pasCountries align internal company processes with the defined global template to enable implementation.

4. Testing and Go-Live Preparation
Import of employee master data
Standard interface to (SAP) FI

5. Go-Live
Introduction & User Training

6. Hypercare (after Go-Live)
After Go-Live Configuration: Demand-oriented support during the introduction phase.

You don't know which approach is right for you?
Please feel free to contact us.

P78 LAUNCH FOR SUCCESS
PACKAGES

OUR IMPLEMENTATION PACKAGES
AT A FIXED PRICE

LAUNCH FOR SUCCESS: SAP CONCUR EXPENSE

 

We introduce a preconfigured best practice expense management system to your company, keep your internal efforts as low as possible and accompany you throughout the entire project.

 

FACTSHEET DOWNLOADEN

LAUNCH FOR SUCCESS: SAP CONCUR TRAVEL & EXPENSE

 

We implement a preconfigured best practice travel management and expense management system in your company. SAP Concur Travel consulting and design incl. test support is included.

 

FACTSHEET DOWNLOADEN

p78 Apps & AddOns 

EXCLUSIVE ENHANCEMENT FOR YOUR SAP CONCUR SYSTEM

Easy VAT reclaim of your Concur receipts

Our exclusive AddOn facilitates receipt management by digitally evaluating and displaying your (foreign) receipts. Filtering and compiling specific documents from the totality of your travel expense reports will be easier than ever before. The simple analysis and execution of your input tax refunds as well as the proper execution of compliance audits is ensured.

Your Contact

Anton Novac
Travelmanagement Experte for 15 years
Managing Consultant

E-Mail hello@projekt0708.com

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+49 (0)89. 46 13 23 - 27
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